The Process
How your best salesperson becomes an avatar that never sleeps
This is a done for you build, not a DIY tool. You give us one recording session and access to your sales material. We hand you a working seller. Here is exactly what happens in between.
Step 1: Capture likeness and voice
One session, about an hour. We record you or your top salesperson on camera and capture clean voice samples. From that we clone the face, the voice, and the delivery: the pauses, the confidence, the way they lean in when a prospect gets interested. Consent is written, usage rights are contractual, and you can revoke the likeness at any time. Your face stays yours.
Step 2: Train on your data
This is what separates a custom avatar from a template reading a script. We train on the material your best rep carries in their head:
Product and pricing docs
Feature docs, pricing tiers, packaging rules, security and compliance answers. The avatar quotes your real terms, not approximations.
Call recordings and transcripts
Your best rep's discovery calls and demos teach the avatar tone, pacing, and the phrases that actually close.
Objection handling playbooks
Every objection your team has ever beaten, with the responses that worked. The avatar never gets caught flat footed.
Case studies and proof
Customer stories, metrics, and references, matched to the prospect's industry and size during the conversation.
CRM notes and won deal history
Patterns from deals you won and lost shape how the avatar qualifies, prioritizes, and pushes for next steps.
Help center and internal wikis
The long tail of product questions gets answered accurately instead of with a shrug and a handoff.
Step 3: Connect your systems
An avatar that cannot touch your systems is a talking brochure. Ours plugs into the stack you already run:
CRM
HubSpot, Salesforce, Pipedrive, or whatever you run. Every conversation logged, summarized, and scored. Hot leads routed to the right rep instantly.
Knowledge base
Notion, Confluence, help center, Google Drive. When your docs update, the avatar's answers update with them.
Calendar
Calendly, HubSpot Meetings, or Google Calendar. The avatar books qualified meetings straight onto your team's calendar mid conversation.
Website and product
Embedded on your marketing site, inside your app for onboarding, or on dedicated landing pages for campaigns.
Step 4: Deploy and refine
Launch is the start, not the finish. We watch real conversations, score answer quality, and feed every gap back into training. When the avatar hits a question it cannot answer confidently, it says so, captures the question, and routes the prospect to your team. That question becomes training data the same week. The avatar you have in month three is meaningfully sharper than the one that launched.
Timeline
Live in 2 to 4 weeks
Week 1
Capture and kickoff
A short recording session captures likeness and voice with written consent. In parallel, we collect your training material and map your sales motion: who buys, what they ask, what stalls deals.
Weeks 1 to 2
Training and voice tuning
We clone the voice, build the avatar, and train it on your data. Then we interrogate it with hundreds of real prospect questions and fix every weak answer.
Weeks 2 to 3
System connections
CRM, knowledge base, and calendar get wired in. We define routing rules, qualification criteria, and exactly when the avatar hands off to a human.
Weeks 3 to 4
Launch and refinement
The avatar goes live where you need it. We review every conversation in the first weeks, tighten answers, and add training data where prospects push into new territory.
Complex builds with heavy integrations or multiple languages can run longer. We will give you a firm timeline on the scoping call. See how pricing works or explore the four use cases avatars sell in.
Want the exact plan for your build?
Book a 30 minute call. We will look at your sales motion, show you a live custom avatar, and give you a straight answer on whether this will pay for itself.